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Disability Policies and Guidelines: Required Documentation for Services

Documentation Criteria for Psychiatric Disabilities

The Office of Disability Services will accept diagnoses of psychiatric disorders that are based on appropriate diagnostic evaluations. The evaluation must be conducted by a trained and qualified professional (i.e., psychiatrist, psychologist, neuropsychologist or other certified and/or licensed mental health or medical professional or student clinician being supervised by a qualified professional).

Currency of Documentation (note: The requirement for currency of documentation is different for psychiatric disabilities). The provision of all reasonable accommodations and services are based upon assessment of the current impact and limitations of the disorder on the student’s academic performance. Therefore, it is in the student’s best interest to provide recent and appropriate documentation relevant to the student’s learning environment. The documentation, in general, must be no more than one year old and more recent documentation may be required in some cases. Due to the nature of psychiatric disorders, updated reports may be requested.

Diagnostic Report
A comprehensive report should contain the following information:

  1. A clear statement of the disability, including the diagnosis and description of severity.
  2. A summary of current symptoms.
  3. Date of diagnosis and approximate date of onset and prognosis of the disorder.
  4. A summary of historical information, diagnostic interview, and assessment procedures/evaluation instruments used to make the diagnosis (if applicable). A summary of evaluation results, including standardized or percentile scores, should also be included.
  5. Statement of current impact and limitations of the disorder on the student’s academic performance.
  6. Medical information relating to the student’s needs, to include current treatments and the impact of medication on the student’s ability to meet the demands of the postsecondary environment.
  7. Recommendations for academic accommodations to compensate for the disorder. Each recommended accommodation must include a rationale.
  8. The name, title, and professional credentials of the evaluator.

Further assessment and/or documentation by an appropriate professional may be required if there are co-existing disabilities indicated. If learning, attentional, or physical disorders are involved, please refer to the documentation guidelines for those specific disabilities.


William Jewell College · 500 College Hill · Liberty, MO 64068


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