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Disability Policies and Guidelines: Required Documentation for Services

Students seeking accommodation(s) must present documentation to the 504 Coordinator in the Office of Counseling and Health Services.  Documentation from an outside certified and/or licensed professional must be obtained and is at the student's own expense. The professional must not be a relative of the student and cannot be a William Jewell College employee. Documentation of a disability should ideally be no more than three years old. If the documentation is older than three years, a new assessment of the disability may need to be completed. William Jewell College reserves the right to request additional and/or updated information in order to provide the best service to our students. The documentation presented to the office of Counseling Services will be used to determine the best support services for the individual student.

General Documentation Requirements

As appropriate to the disability, a comprehensive report should include:

  1. A diagnostic statement identifying the disability, date of the current diagnostic evaluation, and the date of the original diagnosis;
  2. A description of the diagnostic criteria and/or the diagnostic tests used;
  3. A description of the functional impact of the disability;
  4. Medications, treatments, assistive devices/services currently prescribed, including duration;
  5. A description of the expected progression or stability of the impact of the disability over time;
  6. Recommendation for accommodations, adaptive devices, assistive services, and support services;
  7. The name and credentials of the diagnosing professional(s).

All documentation must be provided to the Office of Counseling and Health Services on professional letterhead and contain the dates of assessment, signatures, and titles of the diagnosing professionals. Prescription pad diagnoses do not qualify as acceptable documentation. If documentation is incomplete, students are notified promptly as to what is still needed.

Guidelines for Documentation of Attention Deficit Hyperactivity Disorder (ADHD)

Guidelines for Documentation of Learning Disabilities

Documentation Criteria for Medical/Physical Disabilities

Documentation Criteria for Psychiatric Disabilities


William Jewell College · 500 College Hill · Liberty, MO 64068


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