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Disability Services: Guidelines for Documentation

Individuals seeking accommodations must submit a Request for Accommodation form along with all necessary supporting medical and/or educational documentation to the Office of Disability Services. Documentation from an outside certified and/or licensed professional must be obtained and is at the student's own expense.  Documentation of a disability should ideally be no more than 18 months old. If the documentation is older than18 months, a new assessment of the disability may need to be completed. William Jewell College reserves the right to request additional and/or updated information in order to provide the best service. The documentation presented to the Office of Disability Services will be used to determine the best support services for the individual.

General Documentation Requirements

As appropriate to the disability, supporting medical and/or educational documenation should include:

  1. A diagnostic statement identifying the disability, date of the current diagnostic evaluation, and the date of the original diagnosis;
  2. A description of the diagnostic criteria and/or the diagnostic tests used;
  3. A description of the functional impact of the disability;
  4. Medications, treatments, assistive devices/services currently prescribed, including duration;
  5. A description of the expected progression or stability of the impact of the disability over time;
  6. Recommendation for accommodations, adaptive devices, assistive services, and support services;
  7. The name and credentials of the diagnosing professional(s).

All documentation must be provided to the Office of Disability Services on professional letterhead and contain the dates of assessment, signatures, and titles of the diagnosing professionals. Prescription pad diagnoses do not qualify as acceptable documentation. If documentation is incomplete, students are notified promptly as to what is still needed.

Guidelines for Documentation of Attention Deficit Hyperactivity Disorder (ADHD)

Guidelines for Documentation of Learning Disabilities

Documentation Criteria for Medical/Physical Disabilities

Documentation Criteria for Psychiatric Disabilities


William Jewell College · 500 College Hill · Liberty, MO 64068


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