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Disability Services: Guidelines for Documentation

Supporting documentation from an appropriate licensed medical or educational professional is required in order to substantiate an individual's request for an accommodation. This individual must have the necessary qualifications to accurately and properly diagnose the disability. The information required to support the accommodation request will vary depending on the nature of the disability.  This information should be dated within the past 18 months, though there may be times when the College can accept older documentation based on an individual’s specific circumstances. This information can be faxed to the Office of Disability Services at 816-415-5093.  The information can also be hand delivered to the office by the student making the request or can be mailed to Office of Disability Services, Box 1009, 500 College Hill, Liberty, MO 64068. Generally, this report should include:

  • A diagnostic statement identifying the disability, date of the current diagnostic evaluation, and the date of the original diagnosis;  
  • A description of the diagnostic criteria used to identify the disability including all diagnostic tests and results
  • A description of the functional impact of the disability;
  • Medications, treatments, assistive devices/services currently prescribed, including duration;
  • A description of the expected progression or stability of the impact of the disability over time;
  • Recommendation for accommodations, adaptive devices, assistive services, and support services; please make sure and include a rationale for each individual accommodation that is being requested
  • The name and credentials of the diagnosing professional(s).

The following guidelines provide additional information regarding documentation requirements for specific disabilities:

Guidelines for Documentation of Attention Deficit Hyperactivity Disorder (ADHD)

Guidelines for Documentation of Learning Disabilities

Documentation Criteria for Medical/Physical Disabilities

Documentation Criteria for Psychiatric Disabilities


William Jewell College · 500 College Hill · Liberty, MO 64068


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