Eligibility and Consumer Information
Cost of Attendance | Academic Progress | Scholarship Requirements | Appeal the loss of Aid | Withdrawal Refunds | Return of Funds | The Guide to Federal Student Aid | College Board Quick Facts | Education Statistics | Graduation Rates
Students must adhere to federal, state, and institutional requirements regarding eligibility for financial aid. It is the responsibility of the student to understand what is required of them to receive financial assistance. This site is dedicated to prevent lapses in financial aid eligibility.
Financial Aid Award Disclosure
- William Jewell College has an awarding philosophy that is based in fairness and provides each family with the College's best financial aid package at the outset of the process. Each package is based upon the information provided to the College by the family and based upon the awards for which the student is eligible.
- Institutional grants and scholarships may not exceed the cost of tuition unless NCAA regulations permit.
- Being recommended for an award by a particular program (i.e., athletics) does not guarantee that the grant/scholarship will be awarded in full or in part.
- During the academic year, your William Jewell College financial aid scholarship/grant may be renamed to recognize the donor who has provided funds to support your education.
- Should a Federal or State need-based grant increase during the award year, there will be a corresponding decrease in William Jewell College need-based grant funding.
- Many grants and scholarships require the student to sign and adhere to a contract of commitment to the particular major/program. This contract requires the student to participate in order to receive the grant/scholarship. Students who fail to participate at the expected level may be subject to the loss of that particular award.
- The award shown as Outside Scholarship UNPAID indicates that proceeds have not yet been received from your scholarship donor. It is your responsibility to ensure that your donor sends your scholarship funds to the attention of the Office of Financial Aid and Scholarship Services.
Financial Aid Proceeds
Financial aid proceeds will be applied against all student charges including tuition, fees, room and board shown on the student account. In addition, financial aid proceeds will be applied to cover allowable charges other than tuition, fees, room and board unless the student (or parent as the borrower of a Federal PLUS Loan) provides the William Jewell College Business Office a statement in writing requesting these other charges not be paid with financial aid proceeds. This written request will take effect on the date that the Business Office receives it and is not retroactive.
Cost of Attendance
The direct cost of attending William Jewell College includes tuition, fees, room and meals. These charges are payable to the College each semester. Educational expenses that one might have such as books and supplies, transportation between campus and your home, and personal expenses while you are a student are also included in the cost of attendance (COA). These items will not appear on a bill, but are expenses one must consider during the course of an academic year. The sum of charges payable to the College and estimated educational expenses is the total COA. Jewell uses the following estimates:
2012-2013 Estimated educational expenses - $4,800 + Direct Cost
- Books & Supplies (est.) - $1,200
- Transportation (est.) - $1,620
- Personal (est.) - $1,980
The figures above are for all, full-time undergraduates residing on campus and determines a student's demonstrated financial need. For semester amounts, divide totals above by two (2). Commuters and independent students' (as defined by the U.S. Department of Education) estimated educational expenses are calculated differently. International students cost of attendance are also calculated according to individual requirements.
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Standards of Satisfactory Academic Progress (SAP)
Standards of satisfactory academic progress must be maintained to remain eligible for financial assistance. There are two requirements for SAP: hour completion requirement and grade point average requirement
Hour Completion Requirement for Financial Aid Eligibility
Grade Point Average Requirement
All students must maintain a minimum institutional cumulative GPA for financial aid eligibility as follows:
- After first academic year (two semesters) - 1.500 GPA
- After second academic year (four semesters) and beyond - 2.00 GPA
Federal law specifies that by the end of the second academic year (regardless of how many credits the student has accrued), the student must have an academic standing consistent with the requirement for graduation (i.e., minimum institutional GPA of 2.0).
Letter Grades and Financial Aid Eligibility
The following letter grades will count for determining eligibility for financial aid: F - Failure; PR - Progress; W - Withdrew from the Course; WD - Withdrew from the College; FA - Failed Pass/Fail; NR - Not Reported. The letter grade AU - Audit will not count. Hours for repeated courses (R - Repeat) will count toward the full-time student status in determining financial aid eligibility as follows: (1) a previously passed course may be repeated once; (2) a failed course may be repeated until it is passed. For part-time enrollment, a repeated course will not be counted in the total number of hours in assessing the enrollment status.
Academic Status and Financial Aid
Students applying for admission to the College who are on academic probation or have been academically dismissed from another college or university are subject to a thorough review by the Admission Committee and Dean of the College. Students who have been academically dismissed from another college or university may not be considered until one year (two semesters) after their dismissal.
A student re-admitted to the College after academic dismissal from Jewell is not eligible for College, state or federal financial aid unitl the minimum institutional cumulative GPA of 2.0 is met and the required number of credit hours is satisfactorily completed.
A transfer student must have a minimum 2.0 cumulative GPA to be eligible to apply for financial aid. Only transferable credit hours will be used to determine cumulative GPA; however, credit hours attempted and completed must be used to determine whether student has met the minimum standard for academic progress to receive financial assistance.
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In order to maintain academic scholarships, the student must complete a minimum of 12 credit hours per semester with a cumulative GPA of at least 2.5 (3.0 for students who entered Jewell prior to the Fall of 2009). Scholarship renewal eligibility is reviewed at the end of the academic year. A student whose cumulative GPA falls below 2.5 will be allowed one semester to raise the cumulative GPA to 2.5. A student who fails to raise the GPA will not be eligible for the academic scholarship. A student whose academic scholarship is not renewed will be ineligible for an academic scholarship until a cumulative GPA of 2.5 is achieved.
Recipients of the full-tuition William Jewell College Distinguished Scholars Award or Jewell Scholarship must complete a minimum of 12 credit hours per semester with a cumulative GPA of at least 3.5. Scholarship renewal eligibility is reviewed at the end of the academic year. A probationary semester is provided as well. Only one probationary semester will be permitted for academic scholarship recipients.
Financial Assistance for Study Abroad Programs
The Office of Financial Aid will award aid based upon the estimated cost of a student's study-abroad program according to the following guidlines:
- Most non-institutional financial aid (federal, state, corporate, etc.) will apply to all approved programs; however, most grants and scholarships are unavailable for summer study.
- Non-institutional aid, such as student and parent loans, may be adjusted if the cost of the study-abroad program is different that the cost of William Jewell.
- Federal work study does not apply to study abroad, but may be replaced by loans for eligible students.
- Non-institutional aid may apply to only one study-abroad experience.
- For 2012-13, the Study Abroad Financial Assistance Committee will review each study abroad application and estimated FAFSA and will construct a financial assistance package based on financial need, academic record, how well the program fits the student's plan of study, and availability of funds. The minimum institutional grant for 2012-13 will be $2,000.
- Beginning with study abroad in fall 2012, all institutional financial support for study abroad will be managed through the Journey Grant program. Study-abroad students may apply for Journey Grant funding through the Journey Grant application process.
Appeal Procedure for Financial Aid
A student whose assistance is terminated in accordance with this policy may appeal the termination to the Financial Aid Committee. Appeals must be submitted in writing to the Director of Financial Aid and Scholarship Services at least two weeks prior to the commencement of the semester in which financial aid is requested unless termination of aid occurs between fall and spring semesters. In that event the appeal must be submitted in writing on or before the first day of the spring semester.
The appeal must provide an explanation for failure to make standards of satisfactory academic progress as defined by this policy and indicate what factors have changed that will allow the student to make standards of satisfactory academic progress at the next evaluation. The committee will notify the student of its decision.
Refund Schedule as a Result of Withdrawal from the College
Traditional Program (Fall and Spring Semesters)
If a student withdraws from school or decreases hours after classes begin, applicable credits for tuition, room, meals and fees will be computed according to the following schedule. Credits for classes are based upon the date the student notifies the Office of Student Affairs in writing or in person. Credit for room and meals are based upon the date the student notifies Residential Life in writing or in person. The following percentages apply:
- Withdrawal: Prior to the first day of classes, the refund is 100%; beginning with the first day and continuing through the first week of classes , the credit is 90%; second week 75%; third week 50%; fourth week 25%; no refund credit will be applied after the fourth week of class. NOTE: The refund schedule for seven-week classes is different; please contact the Business Office before dropping classes.
- Change of Course: Prior to the close of the registration period for each semester, the College will credit any tuition charges made for courses dropped by the student when an equivalent number of hours is added. After the close of registration, the credit will be calculated using the same rates as shown above.
- Rooms & Meals: Effective for the fall 2012 semester the College's refund plan for room and meals is in accordance with the refund plan for withdrawal's. Please see the above refund schedule for applicable room and board charges.
- Room Deposits: After June 30, room deposits for returning students may be refunded only if the applicant is physically unable to enroll or the college cannot provide residence hall space. Once students occupy a residence hall room, the deposit becomes a reservation/damage deposit held in escrow until the student graduate or moves off campus. A student will forfeit the room deposit if they do not notify Student Affairs of their intention not to return by June 30 or December 1 for the fall and spring semesters respectively.
Students withdrawing from Summer School (excluding AT Nursing Program) courses will be credited tuition and fees according to the following schedules:
- Four week courses: Prior to the first day of class: 100%; 1st-3rd day: 90%; 4th-6th day: 50%; 7th-8th day: 25%.
- Eight week courses: Prior to the first day of class: 100%; 1st week: 90%; 2nd week: 50%; 3rd week: 25%.
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Return to Title IV Federal Student Aid
The account of the student who has federal aid and withdraws before 61% of the semester has elapsed will be evaluated according to U.S. Department of Education guidelines and formula.
This policy conforms to the Higher Education Amendments of 1998 and becomes effective for enrollment periods beginning after August 1, 2000. Title IV programs affected by this provision are Subsidized and Unsubsidized Federal Direct Loans, Federal Perkins Loans, Federal Direct PLUS Loans (Parent Loans for Undergraduate Students), Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), and Federal TEACH Grants.
Federal aid is earned by the percentage of the payment period the student completes. To figure the percentage of aid earned, divide calendar days completed in the semester by total days in the semester. Weekends are included, but scheduled breaks that are at least five (5) days in length are excluded. If the student completes more than 60% of the semester, 100% of the aid is earned for the semester and an immediate repayment obligation is not incurred. If the student completes 60% or less of the semester, the portion of federal aid determined to be unearned must be repaid to the federal aid programs.
William Jewell College will return Title IV aid from the student's account according to the federal formula. A student may be required to return Title IV aid overpayment. If the College notifies the student to return an overpayment, the student has 45 days to return the funds to the College. If the 45-day requirement is not met, the U.S. Department of Education will be notified to begin collection. The student will be ineligible for further Title IV assistance until the overpayment is paid in full or satisfactory repayment arrangements have been made with the U.S. Department of Education.
Institutional refunds and the formula to determine the required return of federal and other student aid will be finalized within 30 days of the withdrawal date. An adjusted billing will be mailed by the Business Office to the student's permanent address on record.
Federal student aid programs will be returned in the following regulated order:
- Unsubsidized Federal Direct Loan
- Subsidized Federal Direct Loan
- Federal Perkins Loan
- Federal Direct PLUS Loan
- Federal Pell Grant
- Federal SEO Grant
- Federal TEACH Grant
Return of Non-Federal Student Aid/Personal Payments
If the student received federal aid, the return of federal funds is the first priority. If the student received state or institutional aid, or made personal payments, the state and institutional aid are repaid proportionally according to the source of payment. Repayment of aid programs may result in a balance due on the student's institutional account. A copy of the calculation used to apportion repayment will be mailed to the student's permanent address..
Funding Education Beyond High School - The Guide to Federal Student Aid
This online catalog provides useful information about all types of federal resources. You may obtain a printed catalog from your high school guidance counselor or college financial aid office.
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