Position Title: Assessment Director and Clinical Fieldwork Coordinator
Department: Department of Education
Reports to: Chair of the Department of Education
FLSA Status: Non-exempt
The Department of Education at William Jewell College seeks a three quarter-time (30 hours per week) clinical, compliance, program and data coordinator. The successful candidate must have experience working with K-12 schools.
- Baccalaureate degree required.
- Experience working with or in K-12 schools required.
- Good organizational skills and attention to detail.
- Strong interpersonal skills and the ability to work with a team.
- Excellent written and oral communication skills.
- Autonomous worker who can work efficiently and effectively with little direction.
- Highly proficient in Microsoft Word and Excel and ability to use database programs to analyze data.
- Knowledge of or experience in Missouri certification and/or teacher education accreditation requirements and processes preferred.
- Ability to gather information from multiple sources, track policy changes and make recommendations based on fact in a changing environment.
Duties and Responsibilities
Clinical Placements, Contacts and Compliance
- Initiate and maintain current contacts with all cooperating schools/local educational agencies.
- Develop and maintain new professional relationships with schools/LEA’s.
- Coordinate MOU and other (if any) school district contracts with Department Chair and the appropriate Cabinet Officer. Insure annual compliance with school district procedures.
- Identify and select potential clinical sites with rotation each semester.
- Negotiate placements (times, # of students, variations, etc.) with schools/districts/LEA’s.
- Communicate to Department Chair all site-specific placement requirements and work together to meet these requirements.
- Issue and maintain all required communications pursuant to all clinical placements with cooperating schools/LEA’s including memoranda of understanding with each school/district.
- Coordinate background check process and compliance with Administrative Assistant.
- Align course assignments from various courses with specific fieldwork.
- Design, communicate to students, and enforce fieldwork and student teaching policies and procedures in collaboration with faculty.
- Communicate to students all clinical requirements; including assignments to be done for various courses and professional demeanor and performance expectations.
- Work with Administrative Assistant to coordinate student teaching application and placement process.
- Assign students to placements considering logistics.
- Coordinate co-teaching and related training for cooperating teachers and supervisors to establish shared expectations for year-long student teaching.
- Conduct on-site cooperating teacher meetings to establish expectations and negotiate shared definitions. Engage in continuous communication with cooperating teachers as needed.
- Maintain electronic files of all required clinical placement documentation.
- Troubleshoot all problems related to clinical fieldwork.
- Conduct training sessions with university supervisors to ensure inter-rater reliability and compliance with DESE regulations.
- Coordinate fieldwork placement observations with faculty; gathering feedback for student files and to inform grades.
- Communicate with each fieldwork cooperating teacher regarding student performance to insure all site requirements are being met. Engage Department Chair as appropriate in facilitating resolution of fieldwork issues if intervention is needed.
- Monitor effectiveness of placements and communicate issues to the Chair.
- Work with Administrative Assistant to issue, review and record student performance evaluation and data.
- Work with Administrative Assistant to track every placement for every student during teacher education program.
- Refer issues surrounding student performance in fieldwork to the Chair.
- Clarify DESE performance evaluation expectations with school personnel and monitor submission of required form and data.
- Attend MACTE assessment directors, field & clinical coordinators and data manager meetings.
Teacher Education Program Approval and Compliance
- Department contact regarding all compliance issues.
- Attend campus-wide compliance meetings and follow-up to complete required actions.
- Work with other campus offices (i.e., Registrar’s office) to facilitate our reporting requirements/compliance.
- Attend DESE meetings and training as required.
- Monitor all webinars, DESE and Title II communications and brief the Chair as needed (at least monthly).
- Call impending state and federal regulatory change to the attention of the Chair.
- Assist the Chair in meeting all external reporting requirements (minimum of three reports annually, Title II, IPeds, APR); collect data as needed; report preparation and writing; interaction with faculty regarding changes.
- Serve as Test Center Administrator for Missouri General Education Assessment administered on campus; including but not limited to ensuring testing facility meets agreement guidelines, coordinating testing dates, enrolling students, and proctoring assessments.
- Communicate all teacher education testing requirements to students.
MSEd Program Administration
- Serve as the primary contact for the Master of Science in Education – Differentiated Instruction (MSEd-DI) program.
- Work with various campus offices (Registrar, Student Life, Financial Aid, Business Office, Library, IT, and others) to develop and implement policies related to MSEd program administration that differs from undergraduate program administration.
- Develop new and regularly review all MSEd-DI program promotional material, both print and web-based, to ensure accuracy.
- Develop marketing strategy to target potential students (practicing teachers) from local school districts (including email campaigns and attending local school district convocations).
- Field all MSEd-DI inquiries and answer questions of potential applicants.
- Receive all MSEd-DI applications and review to ensure admission requirements are met.
- Prepare MSED-DI applicant file for Education faculty to review & approve for admission.
- Enter student information into Jewell student information system and approve them for registering.
- Prepare admitted student files for Registrar.
- Advise M.S.Ed students on their program of study and assist them with registration.
- Monitor MSEd-DI student performance and ensure they are meeting program requirements.
- Revise catalog copy for the MSEd program annually.
- Liaise with various campus offices regarding M.S.Ed. candidate satisfactory progress, graduation, and reporting.
Assessment and other Data Management
- Identify data collection requirements of state and federal government for program approval/operation.
- Apprise Department faculty of data requirements and subsequent to departmental discussion and decision, implement a system of data collection that responds to state and federal regulation.
- Keep Administrative Assistant and Chair apprised of data point (collection) requirements and/or procedural changes.
- Coordinate compilation of trend data with Administrative Assistant (using ‘old’ and ‘new’ data)
- Work with Administrative Assistant to insure required data is captured and entered into databases for analysis.
- Analyze teacher education program data and make recommendations to the faculty.
- Align external accountability requirements with Departmental assessment plan calling need for change to faculty attention; revise assessment plan as decided by faculty.
- Participate in Department of Education meetings.
- Attend and assist with Departmental events as needed.
- Refer students to Care Teams as needed; participate in sessions as needed.
- Assist faculty as needed with departmental tasks related to above as demands evolve.
The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job.
Application ProcedureCandidates must submit the following documents via email to email@example.com:
- Letter of application
- William Jewell College application
- Salary Requirements
Please note: Incomplete submissions will not be considered.
Applicants who need accommodation for the application or interview process, please make such accommodation request in advance to the Office of Human Resources:
William Jewell College
Office of Human Resources
500 College Hill Box 1017
Liberty, MO 64068 (816) 415-6904
Review of applications will begin immediately. Position is open until filled.
All final candidates will be required to successfully pass a criminal background check prior to beginning employment.
Our Mission: William Jewell College promises students an outstanding liberal arts education that cultivates leadership, service, and spiritual growth within a community inspired by Christian ideals and committed to open, rigorous intellectual pursuits.
Our Philosophy: We are critical thinkers in community pursuing meaningful lives.
William Jewell College is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal.
William Jewell College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or veteran status.