Standard of Conduct Review Process

Standard of Conduct Review Process

Standard of Conduct Review Process
Updated: 6/30/16
Contact: Student Life Office

Preamble
The Standard of Conduct Review Process emphasizes educational outcomes that impact student growth and development through challenging, and sometimes adverse, life experiences. Where appropriate, outcomes may include punitive or restorative measures. However, the focus of the Standard of Conduct Review Process is on learning and providing students with direction and guidance with decision-making skills in similar future situations and circumstances.

Charges/Allegations
Any member of the Jewell community may submit a written charge(s)/allegation(s) with supporting documentation to the Student Life Office of any alleged violation of William Jewell College policy, local, state, and/or federal laws by a student.

Charges/allegations may be submitted to the Student Life Office anonymously. If the reporting party wishes to remain anonymous, they must submit signed, written statement to the Student Life Office. In the event of formal disposition, the reporting party’s identity will be disclosed the College Conduct Committee Chairperson. Charged students have the right to face the reporting party in a College Conduct Committee hearing. If the reporting party is unable attend the hearing, the College Conduct Committee Chairperson may share the reporting part’s written statement, minus the reporting party’s identity during hearing. If the College Conduct Committee Chairperson deems the reporting party’s identity is relevant to the proceedings, the reporting party’s relationship to the charge(s)/allegation(s) will be shared during the hearing.

Some College Officials have a duty to file student charges with the Student Life Office when they have knowledge of or strongly suspected student behavior addressed by the Standard of Conduct. College Officials with this expectation includes Campus Safety Officers, Resident Directors and Resident Assistants.

Notification of Charge(s)/Allegation(s)
If a Student Life Office inquiry deems there is merit to charge(s)/allegation(s), disposition of the charge(s)/allegation(s) will ensue with the responding student.

Temporary Suspension
The College Provost, or their duly authorized representative, may temporarily suspend or deny readmission to a student if it is deemed the student’s presence on campus may be disruptive or constitute risk to the health, safety or welfare of the College. Standard of Conduct Review Procedures will commence within five (5) days following a temporary suspension.

Procedural Guarantees

  1. Due Process: Students charged with violating College policy are entitled to the following:
    • written notice of charge(s).
    • a copy of Standard of Conduct Review Process.
    • choice between formal disposition (a hearing before the College Conduct Committee) or informal disposition (adjudication with designated administrative Student Life personnel).
    • the option to appeal sanctions imposed through the Standard of Conduct Review process. Refer to, “Appeals,” outlined below.
  2. Notification of Charges: Students charged with violating College policy will be presented a Standard of Conduct Review Notification Statement that includes the following:
    • notification of charges, a copy of the Standard of Conduct Review Procedures and an acknowledgement of understanding by the charged student of their expectations.
    • the option to elect for either formal or informal disposition. If electing formal disposition, the charged student may identity one person to serve as their advisor prior to the College Conduct Committee hearing.
    • the charged student’s signature.

If the charged student fails or refuses to meet with a College official to receive a Standard of Conduct Review Notification Statement, the charged student’s case will be resolved through informal disposition.

College Conduct Committee
The College Conduct Committee, granted recognition and authority by the William Jewell College Board of Trustees, serves as the judicial body that hears cases for students who elect for formal disposition. The committee is comprised of faculty and students charged with maintaining the highest standards consistent with the Mission of William Jewell College. Confidentiality of all aspects of hearings is of the utmost seriousness and importance, including deliberation and votes by individual members.

1. College Conduct Committee Composition & Responsibilities: The College Conduct Committee is comprised of:
A. Chairperson: a member of the College faculty and approved by the College President. The Chairperson is responsible for:

  • relaying hearing information for appeals if requested by the College Provost.
  • communicating, in writing, the outcome of the hearing.
  • being an active participant in the hearing, but only votes should there be a tie.
  • the discretion to decide who has permission to address the Committee during hearings.
  • designating a “Recording Secretary” before each hearing.
  • meeting with the Student Life Office to prepare for hearings.
  • administering and overseeing executive sessions, the hearing, and deliberations.
  • ensuring adherence to procedural guidelines.
  • if there is a valid question regarding adherence to Standard of Conduct Review Procedures, the Chairperson may re-open and reconsider sanctions resulting from formal or informal disposition.

B. Eight voting committee members (in addition to the Chairperson) that includes 4 students and 4 faculty/staff. Student members are nominated by Student Senate, confirmed for eligibility by the Student Life Office and appointed for service by the College President. Faculty members are appointed for service by the College President. Staff will be appointed by the College President, in consultation with the College Provost and Dean of Students. Voting committee members are responsible for:

  • understanding the Mission and Vision of William Jewell College and College policies and procedures.
  • attending all meetings and hearings, unless excused by the Chairperson.
  • signing a confidentiality agreement prior hearings. Any member who breaks confidentiality is subject to removal from the College Conduct Committee and the Standard of Conduct Review process.
  • recusing themselves from a hearing if they have a conflict of interest.
  • reading all incident reports, supporting documentation, evidence, etc. pertaining to the hearing.
  • listening to all parties involved in the hearing.
  • understanding the educational purpose of the Student Judicial Process and implementing educational decisions and sanctions.
  • determining if there is merit to the complaint or alleged violation and recommending appropriate sanctions.

C. Two ex-officio, non-voting members will provide technical advice and historical precedence to the Committee. Ex-officio members are staff of the Student Life Office.

2. Expectations of a Responding Student: In a hearing before the College Conduct Committee, the responding student:
A. may present an oral or written statement in response to the complaint and/or alleged violation(s).
B. will be present during the hearing,
C. with permission of the College Conduct Committee Chairperson, may present witnesses during the hearing. The Chairperson has discretion to allow or deny signed, written statements from a witness unable to attend the hearing.
D. may select one individual to act as their advisor during the hearing. The advisor may:

  • consult with the Student Life Office staff prior to the hearing in the presence of the charged student.
  • be present during the hearing.
  • with consent of the Chairperson, consult with the responding student during the hearing.
  • not violate confidentiality of the hearing or other aspects of the student judicial process.

If reasonable efforts are made to notify the charged student of the date, time and location of the hearing, the College Conduct Committee may render a decision if the responding student refuses or fails to attend the hearing.

Outcomes
The following include, but are not limited to, possible outcomes that may result from formal or informal Standard of Conduct reviews. Outcomes are based on circumstances of the incident that resulted in charges. Merits of each case will be considered before sanctions are determined. Outcomes are intended to respond to the behavior and disciplinary history of the charged student.

  1. Verbal/Written Warning – Documented warning that the behavior was unacceptable. Warnings remain in the student’s file until the end of the academic year.
  2. Educational Requirement – Research or completion of an educational course or program that responds to the behavior leading to disciplinary charges.
  3. Community Service – A project or amount of hours served by the student for the good of the community. This is usually completed at William Jewell. If the service is approved to be done off-campus, it must be at a not-for-profit organization and the student cannot receive pay for the work.
  4. Restitution or Monetary Fine – Financial accountability for damage to property and/or continued disciplinary problems caused by the student or a fine that is deemed appropriate for the offense.
  5. Disciplinary Probation – An official state of warning from the college which states that if the student violates any college policy during the probationary time, he/she could face up to suspension depending upon the severity of the violation. Students are required to sign a Probationary Contract with the Student Life Office, acknowledging they understand the position they are in with relation to the probationary status. The probationary condition of the student may be communicated to the student’s academic advisor, coach or any person who has legal access to this information.
  6. Partial Suspension – A partial separation of the student from WJC (without refund). A suspension of the student’s normal rights to participate in extracurricular, co-curricular, and other non-academic activities. The student will continue to attend classes and may use academic resources. The student will not be in good standing during the suspension.
  7. Full Suspension – A formal separation of the student (without refund) from WJC during a specific period of time. The period of suspension can range from one semester to an indefinite period of time. The student will not be in good standing during the suspension.
  8. Dismissal – Permanent separation of the student from WJC (without refund). Dismissal is permanently noted on the student’s William Jewell transcripts.

Suspension or dismissal may result in notation on the student’s transcript. If a suspended student later wishes to return as a matriculated student to the College, the student may petition for readmission to the College. Suspended students returning to Jewell and completing a degree will have the notation of suspension expunged from their transcript. If a student suspended is readmitted and found to be in violation of a subsequent College policy violation, the student will be permanently dismissed from the College.

Appeals

  1. Students have the right to appeal Standard of Conduct Review outcomes if:
    • The decision was contrary to the substantial weight of the evidence.
    • There is a substantial likelihood that newly discovered information, not available at the time evidence was presented, would result in a different decision.
    • Bias or prejudice on the part of the reviewing administrator.
    • The punishment or the corrective action imposed is disproportionate to the offense.
  2. Appeal of formal disposition outcomes are reviewed by the College Provost. Appeal of informal disposition sanctions are reviewed by the Dean of Students or the Associate Dean of Students.
  3. Appeals must be submitted in writing to the appropriate reviewing appellate from the responding student within 48 hours of notification of outcomes.
  4. Outcomes are effective, unless noted otherwise, during the appeal process.
  5. The reviewing appellate may, but is not required to, request additional information from or a meeting with the appealing student, the staff member issuing the outcome, the College Conduct Committee Chairperson, the entire College Conduct Committee, and/or the person(s) who submitted the complaint/allegation. The reviewing appellate has the authority to uphold the outcome, alter the outcome by making it more or less severe, or altogether reverse the outcome. The reviewing appellate will respond in writing to the appealing student and the staff member or College Conduct Committee Chairperson who issued the outcome with the appeal ruling.
  6. Outcomes affecting a student’s official status with the College, requiring a notation on their official transcript, may be appealed to the College Provost.