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Registration Policies & Procedures  

Please note BEGINNING TIME FOR REGISTRATION: Online Registration will begin at 10:00 pm.

Step-by-step instructions for online registration are provided to students via email and are available on JewellCentral under Students--click on MyJewell Handbook.             

 
Student Responsibility:
It is the student’s responsibility to comply with WJC Catalog regulations and posted registration policies and to enroll in courses appropriate for meeting degree requirements.  All students must read and agree to abide by the Registration Policies & Procedures set forth by the Office of the Registrar to register for courses.

Following are general registration policies and procedures that apply to every semester.  Please refer to the specific document entitled Registration Policies and Procedures which is emailed with Online Registration--Step by Step Instructions each semester for more specific information.
 
Financial HoldsStudents with financial holds (due to account balance or pending financial aid) will not be allowed to register until their account is resolved and the balance is zero. Be sure to check your account status with the Business Office to determine if further action is required to bring your account balance to zero.  Final payments are due April 1st, so your account balance should be at zero after that date.
 
Advising Restriction:  Students must meet with their advisors prior to registering. An "advising restriction” has been placed on all MyJewell accounts, which must be released by the advisor.  Until this hold has been released, you will not be allowed to register. This is to be released when you meet with your advisor.
 
Block Schedule:  The BLOCK SCHEDULE form is available at the Registrar’s Office, and a printable version is available on the Registrar's page, as well as on JewellCentral. A printable version is also attached to the email sent each semester giving Registration Policies and Procedures and Step-by-Step Instructions.
 
Registration Schedule:  A Registration Schedule is posted each semester indicating when each classification will be allowed to register (Seniors, Juniors, Sophomores, First-Years).  Please refer to the posted schedule specific to the upcoming semester to determine the date you will be eligible to register. Please read carefully!
                                                                                                                                    
SUBMITTING FORMS TO REGISTRAR:  All forms must be submitted to the Registrar’s Office AFTER you have completed online registration for your other classes. This includes: Permission to Enroll, Internship / Independent Study, Pass/Fail, Repeat of Course. The Registrar’s Office cannot accept any forms for the upcoming semester before you have registered online for all courses possible. These forms will be processed at the counter when submitted to complete your registration.
 
Permission to Enroll (Requires Instructor's Consent and Closed Classes):  Students will NOT be able to register online for courses listed as Requires Instructor’s Consent. You must submit to the Registrar’s Office a signed blue Permission to Enroll form for all Requires Instructor's Consent courses and for closed classes (one form per course) AFTER you complete online registration for your other courses. Please refer to the Schedule of Courses on either MyJewell, Jewell Central, or the website to check if courses are designated Requires Instructor's Consent.    
 
Overload:  MyJewell will not allow students to enroll in more than 18 hours in a semester.  Students may not exceed 18 credit hours total semester enrollment without the approval of the Provost.  Any hours over 18 must be submitted to the Registrar’s Office in the form of an add card signed by the advisor and must be accompanied by a signed Request for Course Overload form (available at the Registrar's counter). This form requires specific information including cumulative GPA and hours, pass/fail hours, hours repeated, reason for overload request, etc., which must be verified by a Registrar staff member prior to the Provost's approval.  The form must be accompanied by a signed add card and a transcript submitted by the Registrar's Office.  Overload charges will apply to any total enrollment over 18 credit hours (no classes are exempt from overload charges).  TIP:  If enrolling in more than 18 hours, you should enroll online in courses that may close and do not require special forms.  Save any courses requiring special forms to submit to the Registrar, and enroll online in all courses you can before adding overload hours.
 
 
 
 
Summer Overload:  For summer classes, students may not enroll in more than 9 hours without the approval of the Provost.  The same procedure applies for summer as stated above (same Request form is used for summer overload).  
 
 
Variable Credit:  Students may register online for courses with variable credit (0-1, 1-3, 1-6, etc.). Be sure to enter the number of credit hours for which you will take the course. If the number of hours is not selected, the system will default to the lowest number possible.  (Example:  MUS 380--Chapel Choir, either 0 or 1 credit)
 
Adding Courses:  Students may ADD courses to their online schedule until the day before classes begin (or perhaps a few days before).  Check the posted schedule on the Calendar of Important Dates.
  
Dropping Courses:  Students may NOT DROP courses using MyJewell. All drops must be handled at the Registrar’s counter by submitting a drop/add card signed by the advisor.  Beginning the first day of classes, the instructor’s signature will be required on all drops/adds, regardless of first meeting date of the class.
 
Independent Studies and Internships:  A purple Independent Study / Internship form is required to enroll in independent studies and internships.  This form must be completed by the supervisor of the independent study or internship and submitted to the Registrar's Office with a drop/add card to enroll.  Students may NOT enroll in these courses online.
  
 
Pass/Fail:  Requests to take a course "pass/fail" must be made at the Registrar's counter with a blue Pass/Fail card and must be submitted by the end of the first week of classes, which is also the last day to register or add classes (except for second-seven-weeks).  Pass/Fail requests must be submitted to the Registrar by the student. Informing your advisor or marking a registration form will NOT designate a course as Pass/Fail. The Registrar must have the blue card with your signature on file.
 

Conflicts in Schedule:  Students may not enroll in courses with conflicting times/days, even if they overlap by only a few minutes.  Rare exceptions will require approval from the Provost using the form Resolution of Scheduling Conflict which requires signature and explanation from both instructors stating how the time conflict between the classes will be resolved. Students should enroll online in the course most likely to close or in the course needed most and then should submit the required documentation for the two courses to the Registrar's Office to submit to the Provost for approval.  If approval is granted for the student to enroll in both courses, the Registrar's Office staff will enroll the student in the course in question.

 
 

Repeating a Course:  Students repeating a course must submit a gold Repeat of Course form to the Registrar's Office to ensure that the repeated course is reflected properly on the student’s academic record. Only courses with a grade below C- may be repeated to replace a grade.

Automatic Waitlist CoursesAll CTI Level II courses and some other courses are designated with the Automatic Waitlist Option (look for comment on course "Automatic Waitlist Option offered when closed").  This feature will automatically offer the student the option to waitlist for a course if it is closed, if this option applies to that course.  You must click on "Yes" when offered this option in order to be added to a waitlist.  Your name will be added to the waitlist in the order received, and you will receive an email when you are next on the waitlist and an opening occurs.  You must respond by the deadline established in the email, either by registering online in the course, or by reply email if you need to drop a course in order to add the waitlisted course.  If you do not respond by that deadline, you will lose your place on that waitlist!  For more details, refer to the Automatic Waitlist document emailed with other registration information.

TECHNICAL DIFFICULTY:  If you encounter technical difficulty while registering, contact the Registrar’s Office. If the problem cannot be resolved at the Registrar's Office, a staff member will escalate the problem to the proper I.S. staff member.  Students should NOT contact Information Services directly.  The Registrar staff will register students at the counter (need advisor’s signature), if problems cannot be readily rectified.


It is against College policy to abuse the online registration process in any way, which includes enrolling in courses for the purpose of holding a space in a particular class for another student or to over-enroll in courses to hold space with the intent of dropping hours later. Students who do not adhere to Registration Policies and Procedures are subject to loss of online registration privileges in addition to administrative changes in student’s registration to meet approval of the advisor, the Registrar, and the Provost.

  
 
 

 
   

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