Provides assistance to applicants, employees and retirees in a friendly and caring manner; administrative support to the Associate Director of Human Resources and Associate Vice President for Business Affairs; and has responsibility for the preparation and maintenance of personnel records.

Duties and Responsibilities 

• Daily office support tasks include greeting visitors; answers common HR and benefit questions for employees and retirees; filing paperwork in employee, retiree, and benefit files; answering phones; opening mail; operating office equipment; and maintaining office supplies, benefit information and forms.
• Processes payroll, background checks and benefit paperwork for new hires, terminations, employee changes and open enrollment.
• Inputs and maintains employee information, benefit enrollments, terms and changes in HR and payroll systems, accounting systems, and insurance provider websites.
• Processes employment applications and resumes, maintains applicant files and materials. Compiles and distributes applicant correspondence.
• Posts job advertisements on Jewell’s website using common web-content management software and on other job sources as requested.
• Maintains internal employee directory spreadsheets/databases and email distribution lists for faculty and staff.
• Coordinates the annual United Way campaign and other similar voluntary benefit enrollments as assigned.
• Creates fringe benefit worksheets and letters for employees during the annual open enrollment period.
• Maintain logs of employee injuries, workers compensation claims and follow-through of all required documentation.
• Processes insurance payments from retirees and former employees.
• Assists with coordination and organization of employee benefit orientations, open enrollment meetings, wellness fairs, and other employee benefit meetings.
• Arranges special employee events as assigned such as retirement receptions, recognition dinners, and training programs.
• Maintains insurance spreadsheets for employees, retirees and COBRA participants.
• Assists in completion of salary and benefit surveys, as well as annual retirement plan non-discrimination testing,
• Prepares the Human Resources report for The View from the Hill publication.
• Assists in preparation and completion of full-time and part-time employee and faculty appointment and reappointment letters.
• Creates, distributes, and updates employee, retiree and trustee ID cards.
• Performs assigned bookkeeping, research, and clerical tasks to support the Associate VP for Business Affairs.
• Other duties as assigned.

Knowledge, Skills, and Abilities