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Registration Policies & Procedures
It is the student’s responsibility to comply with WJC Catalog regulations and posted registration policies and to enroll in courses appropriate for meeting degree requirements. All students must read and agree to abide by these Registration Policies & Procedures set forth by the Office of the Registrar to register for courses.
Following are general registration policies and procedures that apply to every semester.
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Financial Holds: Students with financial holds (due to account balance or pending financial aid) will not be allowed to register until their account is resolved and the balance is zero. Be sure to check your account status with the Business Office to determine if further action is required to bring your account balance to zero.
Advising Restriction: Students must meet with their advisors prior to attempting to register. An "advising restriction” has been placed on all MyJewell accounts, which must be released by the advisor. Until this hold has been released, you will not be allowed to register. This is to be released when you meet with your advisor.
Block Schedule: The BLOCK SCHEDULE form is available at the Registrar’s window, and a printable version is available on the Registrar's page, as well as on JewellCentral. A printable version was also attached to the email giving registration procedures and step-by-step instructions.
Registration Schedule: A Registration Schedule is posted each semester indicating when each classification will be allowed to register (Seniors, Juniors, Sophomores, First-Years). Please refer to the posted schedule specific to the upcoming semester to determine the date you will be eligible to register. Please read carefully!
COMPLETED HOURS does NOT include your current enrollment for Spring semester. Any pending grades (i.e., Incompletes, PRs, NRs, etc.) are not completed hours. Check your cumulative hours on MyJewell and your classification (SR, JR, SO, FR) on your directory listing on Jewell Central, to be sure of your registration status. If you find a discrepancy, check with the Registrar's Office.
Registration will remain open as new classifications are added to the schedule. In other words, juniors and seniors may continue to register on the dates sophomores and first-year students are able to register.
SUBMITTING FORMS TO REGISTRAR: All forms must be submitted to the Registrar’s Office AFTER you have completed online registration for your other classes. This includes: Permission to Enroll, Internship / Independent Study, Pass/Fail, Repeat of Course. The Registrar’s Office cannot accept any forms for the upcoming semester BEFORE you have registered online for all courses possible. These forms will be processed at the window when submitted to complete your registration.
Permission to Enroll (Requires Instructor's Consent and Closed Classes): Students will NOT be able to register online for courses listed as Requires Instructor’s Consent. You must submit to the Registrar’s Office a signed blue Permission to Enroll form for all Requires Instructor's Consent courses and for closed classes (one form per course) AFTER you complete online registration for your other courses. Please refer to the Schedule of Courses on either MyJewell, Jewell Central, or the website to check if courses are designated Requires Instructor's Consent.
Overload: MyJewell will not allow students to enroll in more than 18 hours. Students may not exceed 18 credit hours total semeter enrollment without the approval of the Academic Dean. Any hours over 18 must be submitted to the Registrar’s Office in the form of an add card signed by the advisor and must be accompanied by a signed Dean's Permission for Overload form (available at the Registrar's window). This form requires specific information including cumulative GPA and hours, pass/fail hours, hours repeated, reason for excessive hours, etc., which must be verified by a Registrar staff member prior to the Dean's approval. The form must be accompanied by a transcript submitted by the Registrar's Office. Overload charges will apply to any total enrollment over 18 credit hours (no classes are exempt from overload charges). Tip: If enrolling in more than 18 hours, enroll online in courses that may close and do not require special forms. Save any courses requiring special forms to submit to the Registrar, and enroll online in all courses you can.
Variable Credit: Students may register online for courses with variable credit (0-1, 1-3, 1-6, etc.). Be sure to enter the number of credit hours for which you will take the course. If the number of hours is not selected, the system will default to the lowest number possible. (Example: MUS 380--Chapel Choir, either 0 or 1 credit)
Adding Courses: Students may ADD courses to their online schedule thru August 29th, which is the last day available for online registration.
Dropping Courses: Students may NOT DROP courses using MyJewell. All drops must be handled at the Registrar’s window by submitting a drop/add card signed by the advisor. Beginning the first day of classes, the instructor’s signature will be required on all drops/adds, regardless of first meeting date.
Independent Studies and Internships: A purple Independent Study / Internship form is required to enroll in independent studies and internships. This form must be completed by the supervisor of the independent study or internship and submitted to the Registrar's Office with a drop/add card to enroll. Students may NOT enroll in these courses online, unless it is listed as a regularly offered class on the Schedule of Courses.
Evening Courses: Day students may NOT register for Evening Division courses except for those evening courses listed on the Day Schedule of Courses. Special permission from the Evening Division is required.
Pass/Fail: Requests to take a course "pass/fail" must be made at the Registrar's window with a blue Pass/Fail card and must be submitted by the end of the first week of classes, which is also the last day to register or add classes (except for second-seven-weeks). Pass/Fail requests must be submitted to the Registrar by the student. Informing your advisor or marking a registration form will NOT designate a course as Pass/Fail. The Registrar must have the blue card with your signature on file.
Repeating a Course: Students repeating a course must submit a gold Repeat of Course form to the Registrar's window to ensure that the repeated course is reflected properly on the student’s academic record. Only courses with a grade below C- may be repeated to replace a grade.
TECHNICAL DIFFICULTY: If you encounter technical difficulty while registering, contact the Registrar’s Office. If the problem cannot be resolved at the Registrar's Office, a staff member will escalate the problem to the proper I.S. staff member. Students should NOT contact Information Services directly. The Registrar staff will register students at the window (need advisor’s signature), if problems cannot be readily rectified.
It is against College policy to abuse the online registration process in any way, which includes enrolling in courses for the purpose of holding a space in a particular class for another student or to over-enroll in courses to hold space with the intent of dropping hours later. Students who do not adhere to Registration Policies and Procedures are subject to loss of online registration privileges in addition to administrative changes in student’s registration to meet approval of the advisor, the Registrar, and the Academic Dean.
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