COVID Vaccine Policy


Responsible Authority: Office of Human Resources
Effective Date: 5.17.21

Purpose
Consistent with its duty to provide and maintain a workplace that is free of recognized hazards, William Jewell College has adopted this policy to safeguard the health and well-being of employees and their families; our Jewell students and visitors; others who spend time in our facilities; and the community from infectious conditions that may be mitigated through an effective vaccination program. This policy is intended to comply with all state and local laws. It is based upon guidance provided by the Centers for Disease Control and Prevention (CDC) and public health and licensing authorities, as applicable.

Scope/Applicability
This policy applies to all employees, including student employees, for the 2021-2022 academic year. It does not apply to vendors, visitors or students.

Policy
William Jewell requires all employees to receive the COVID-19 vaccine. Those who do not wish to receive the vaccine must file a statement of exemption with Human Resources. To establish that they have received a vaccination, employees may present a COVID-19 Vaccination Record Card to the Office of Human Resources.

Vaccine Administration
Employees are responsible for scheduling and obtaining all recommended doses of an FDA-approved COVID-19 vaccine or a COVID-19 vaccine granted Emergency Use Authorization by the FDA. Employees may get the vaccine during regularly scheduled work hours contingent on supervisory approval. The College will pay employees for time spent getting the vaccine if done during regular work hours. Supervisors must approve leave to take the vaccine during working hours to minimize business interruptions.

Request for Exemptions
Employees are responsible for filing a statement of exemption for the COVID-19 vaccine with the Office of Human Resources. The statement may be filed for any of the following reasons for accommodation.

Disability
In accordance with the College’s Disability Accommodations Policy, Jewell provides reasonable accommodations, absent undue hardship, to qualified individuals with disabilities that enable them to perform their job duties.

Religious
Jewell provides reasonable accommodations, absent undue hardship, to employees with sincerely held religious beliefs, observances, or practices that conflict with getting vaccinated.

Medical
Exemptions for other medical reasons may be available on a case-by-case basis/for conditions such as pregnancy, breastfeeding, history of certain allergic reactions, and any other medical condition that is contraindication to the COVID-19 vaccine even if they do not qualify as a disability under federal, state, or local law.

Personal
Exemptions for employees opposed to the release of personal health information may be available on a case-by-case basis.

Modifications
Government and public health guidelines and restrictions and business and industry best practices regarding COVID-19 and COVID-19 vaccines are changing rapidly as new information becomes available, further research is conducted, and additional vaccines are approved and distributed. The College reserves the right to modify this policy at any time in its sole discretion to adapt to changing circumstances and business needs, consistent with its commitment to maintaining a safe and healthy workplace.

Non-Retaliation
The College prohibits any form of discipline, reprisal, intimidation, or retaliation for reporting a violation of this policy or any other health and safety concern. Employees also have the right to report work-related injuries and illnesses, and Jewell will not discharge or discriminate or otherwise retaliate against employees for reporting work-related injuries or illnesses or good faith health and safety concerns.