Reserve Policy

Updated: 8/1/16; Reviewed: 10/13/21
Contact: Library Services

This policy is to provide information and guidance to the Jewell community regarding Reserves. The terms “Reserve” and “Reserves” in this policy relate to items owned by Jewell that have been designated by faculty or staff as needing a central access point due to frequent or critical use.

Course Reserve materials may consist of books, videos, DVD and Blu-Ray Discs, CDs, journals, music scores, and other tangible items. Library Reserves may consist of Popular DVDs, Reference materials, device chargers, cameras, digital storage devices, adapters, cables, and other electronic items. Other types of items may be requested by a Department Chair or Director to be placed on reserve with the approval of the Library Support Specialist and/or Library Director.

Faculty
Faculty may request library-owned items to be placed on Course Reserves. The name of the faculty member and the course name and number for which the item is to be used must be submitted on the Reserve Form located on the library website, in addition to other required information. The purpose of Course Reserves is to make available course supplemental readings, as well as required course readings under Fair Use and Copyright Compliance (generally under 10% of a text) that are deemed as valuable in furthering the success of students to meet curricular goals but do not meet requirements for student individual purchase. The guidelines for course reserve use are as follows:

Library Services does not allow personal copies of items or inter-library loan materials to be placed on Course Reserve.

The course professor must update each course for Reserve Items each semester to ensure copyright compliance. If the professor does not update the Course Reserve Form, any Course Reserve materials will be returned to the Curry Library collection after the completion of the semester and final grade submission for which the request was originally placed.

Library Services does not currently offer electronic reserves. For faculty wishing to make library-owned electronic resources on the college’s LMS or other LMS platform, please contact the Director of Library Services.

Reserve lending periods are generally for a period of 4 hours only. For exceptions accompanied with justification please contact the Library Support Specialist.

Faculty members hold sole responsibility for copyright compliance of materials placed on reserve for student use. Library Services can provide copyright guidance upon request.

Students can access course reserve materials during regularly staffed hours of the Information Desk located on the 2nd floor of the Pryor Learning Commons.

Students
Reserve materials may be checked out at the Information Desk on the 2nd floor of the PLC with a current Jewell Student ID.

Course Reserve materials are for 4 Hour Checkout Only, unless specifically designated by the faculty member who places the item on reserve and with approval of Library Services.

Students checking out or utilizing materials on Reserve are solely responsible for copyright compliance, including the photocopying, ripping/burning, sharing, and dissemination of materials through social media, email, and other mediums while in possession of reserve materials or personal copies.

Materials other than Course Reserves located in the Reserves Room may have different lending rules. Please contact the Information Desk student worker or the Library Support Specialist for questions.

Reserve materials must be returned during staffed hours of the PLC Information Desk. Library Services is not responsible for any items left unsupervised at the Information Desk or any other area and will be subject to the terms in the Library Services Circulation Policy relating to lost items.

All Reserve materials not returned by the date and time due will incur a $5 fine. The fine policy will be strictly enforced and fines must be reconciled with the William Jewell College Business Office. Library Services, including library staff and student workers, are unable to accept funds. The waiving of fines for Reserves will only occur with the express permission of the Library Support Specialist or the Director of Library Services.

Damaged, lost, or stolen Reserve materials not returned by the due date and time will be addressed in accordance with the Library Services Circulation Policy.

Department Reserve Requests
In some exceptional cases individuals may request that non-traditional materials be placed on Library Reserve to facilitate checkout from a central access point on behalf of departments. Such requests must be communicated to the Library Director through the Department Chair or Departmental Director. These requests will be approved on a case-by-case basis and may include additional stipulations regarding ownership and responsibility for materials, replacement costs, and lending periods.

For further information, please contact Peter Johnson at johnsonp@william.jewell.edu or 415-5062.